Assistant Director, Procurement Services

Qualifications

MINIMUM QUALIFICATIONS

• Bachelor’s degree from an accredited institution in Business Administration, Supply Chain Management, or a related field.
• Six years of professional experience in public procurement, purchasing, or contract management,
• Experience leading the work of others by providing guidance and motivation while establishing goals and expectations of accountability.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Experience and proficiency with procurement software systems.

PREFERRED QUALIFICATIONS

• Master’s degree from an accredited institution in Business Administration, Supply Chain Management, or a related field.
• Procurement experience in a K-12 public school setting.
• Professional certification in at least one public purchasing area such as Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO).

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of state and federal laws, best practices and ethical standards related to public purchasing.
• Knowledge of school district purchasing processes and educational funding sources.
• Excellent negotiation strategies, creative contract techniques, contract administration, and problem solving skills
• Strong interpersonal, verbal and written communication skills.
• Ability to manage multiple projects, meet deadlines, and maintain detailed records.
• Ability to work collaboratively and professionally with a diverse group of leaders, staff, and vendors.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
• Ability to process and handle confidential information with discretion.

Adopted: 05/06/2025

Responsibilities

ESSENTIAL JOB FUNCTIONS

• Oversee the day-to-day operations of the procurement function, including requisitions, purchase orders, bids, and contracts.
• Ensure compliance with federal, state, and local procurement laws (e.g., EDGAR, 2 CFR Part 200), as well as district policies and procedures.
• Assist in developing and administering procurement policies, procedures, templates, and training materials.
• Lead or support the preparation, issuance, evaluation, and award of solicitations (RFPs, RFQs, ITBs).
• Review and approve purchase requisitions, contracts, and vendor agreements for accuracy and compliance.
• Negotiate terms, conditions, and pricing with vendors to ensure favorable contract terms for the district.
• Monitor contract performance and coordinate with departments to resolve vendor issues or non-compliance.
• Analyze purchasing data and market trends to identify cost-saving opportunities and improve efficiency.
• Collaborate with Finance, Legal, and other departments on procurement planning and budget alignment.
• Supervise and provide professional development to procurement staff.
• Support internal and external audits related to purchasing activities.

Adopted: 05/06/2025

Additional Job Information

U18, $91,759.20, 8 Hours, 255 Days

Compensation may increase based upon relevant education and experience.