Fiscal & Business Analyst I

The primary purpose of this position is to assist the HII Director, Faculty and Staff with all aspects of the financial and general administration of the Health Informatics Institute (HII), including sponsored and non-sponsored projects administration by providing financial analysis and projections, budget management, and fiscal resource management for the institute. This position will effectively utilize their knowledge of grant and contract management regulations, USF institutional policies, technical expertise, and analytical skills to manage the day-to-day objectives of the HII. Specific responsibilities will vary depending on the primary focus of the Analyst’s position and the needs of the HII, however, all Fiscal & Business Analysts within the HII are expected to be cross-trained in the duties and responsibilities of the others.

• Handles subcontracts payments. 
• Monitors the subcontractors on TrialNet project, TEDDY project, Rare Disease projects, and other projects. 
• Checks the budgets for each subcontract and creates requisitions in Bull Marketplace. 
• Monitors subawards inbox, collects and initially reviews invoices, obtains approvals and verifications from program leads. 
• Processes payments against the POs. Sends all invoices and attachments to Accounts Payable. 
• Reconciles payment transactions to subcontract and to the ledger. 
• Tracks subcontract payments in the internal system. Monitors, modifies, and closes POs. Establishes new vendors. 
• Resolves complex issues such as vendor billing problems. 
• Provides back up for HII payroll and PERT, Accurately calculates RET amount, Prepares and submits RET in timely manner, Maintains and updates payroll distribution accurately and in timely manner, Reconciles payroll, Reconciles personnel effort accurately and in timely manner, Follow-up with Post Award closely for posting RETs, Follow-up with the Health Business office closely for payroll distributions and payroll distribution changes, Follow up with HII employees closely and meet PERT deadline, and check and fix RSA by each USF payroll deadline. 
• Coordinates support with internal/external requests for grant/project related information (biosketches, IRB approvals, current & pending support). 
• Tracks data of submitted and awarded projects. 
• Tracks data of project reporting requirements (progress reports, technical reports, close reports). 
• Runs routine reports and queries related to expenditures (actual vs. budget). 
  • Example: Utilizes FAST, GEMS and Finance Mart to generate routine fiscal and budget related reports. Monitors and tracks subcontracts and payroll expenditures (i.e., using commitment control, RSA, spreadsheets, etc.) and notifies management of potential deficits before they occur.
•  Special assignments

This position is not eligible for Visa Sponsorship

Minimum Qualifications 

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience. Knowledge, Skills & Abilities: Analytical thinking skills. Problem solving. Ability to work within a team. Effective communication skills. Excellent customer service skills. Knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
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SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
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A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
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Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
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Minimum Qualifications that require a high school diploma are exempt from SB 1310.